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noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 07:06:00 +0000

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alone - with an average of more than 4 email accounts per person." (Messaging Today - 2000 Electronic Mailbox Report - Feb. 21, 2001)The top providers for email service in the world today are Hotmail (with 86 million users), Yahoo (with 53 million users) and AOL (with 30 million users).Email has become so popular that in 1998, Hollywood made a movie about two people who used email to get to know one another and fall in love. Tom Hanks and Meg Ryan starred in the hit movie "You've Got Mail," named for the most cherished voice message on the AOL service.http://youvegotmail.warnerbros.com/Statistics show that the majority of people check their email first before they do anything else. In fact, people spend the vast majority of their time online reading and answering emails. While managing multiple email accounts might seem like the biggest challenge facing Internet users today, it is not. The biggest challenge is having one computer and a household full of people who want to check their email. I run a business online, but if I do not give the computer up to my wife once in awhile, I would not want to live in my house anymore. Remember when AOL decided to give their customers seven accounts so that everyone in the family could have their own email address and profile? At first it seemed like a good idea... Then it started... Now you have four people standing behind you begging to check their email! And the joy of AOL, you have to log off of one account to check email from another account. What a bear.The good news is that as with the progression of the Internet over the last 30 years, new technological breakthroughs are always improving our lives. In the last few years, email notification systems have come into being. Email Notification software enables you to check multiple email accounts through one handy little application. In the early days of email notification software, the interfaces were clumsy and difficult to use. This may explain why less than one half of one percent of the net population has ever downloaded one of these applications. If you were to total up number of downloads for email notification software on CNET, ZDNet, and TUCOWS combined, it would not be surprising if the total did not exceed 500,000 downloads in the last five years.Most people do not even realize that applications like this exist. What is more, people who have heard about them often assume that only a computer guru would be knowledgeable enough to set it up. Maybe that was the case... in the old days, but certainly not today. Today, we have available to us a program called ePrompter (http://www.eprompter.com?ep2) which is a Free email retrieval and notification utility that automatically checks up to eight password protected email accounts for AOL, AltaVista, Earthlink, Email.com, Hotmail, Juno, Lycos, Mail.com, Mindspring, Netscape, POP3, Rediffmail, USA, Yahoo, ZDNetOneBox and hundreds of other email domains --- all at the same time. ePrompter is great. I do not have to let my wife or the kids have the computer to check their email anymore. I can keep my ePrompter open and show them that there is nothing there for them to check. I do not even have to log off of my primary AOL account to check the email inside of another AOL account. ePrompter painlessly handles the details for me.What is more, I can watch the rotating tray icon down by my clock, which keeps me appraised of how many emails are in each account by their individual color coded icons. The icon rotates every few seconds telling me how many emails sit in each account I have programmed into my system. ePrompter even has a screen saver that keeps tabs on my email accounts with the color coded images that tell me how many emails are waiting for me to view them in each account. Now I can sit in front of the television and watch my favorite show and glance at the screen saver to see if that important mail I have been waiting for has

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 07:05:00 +0000

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websitemarketingplan.com Black and White: http://www.websitemarketingplan.com/about_bobette.htmAutoresponder: mailto:EMailMktg@WebSiteMarketingPlan.comHTML:http://www.websitemarketingplan.com/Arts/DirectEmail.htmCopyright 2002 Bobette Kyle. All rights reserved.____________________________________________________________Direct Mail Advertising; Email Is Not Like Postal Mail.by Bobette KyleOne of the most popular and potentially effective advertisingmethods is direct email. If you deliver a well- written messageand execute delivery properly you will be rewarded with newleads, sales, and traffic to your Web site. If the message ispoorly written or you commit a netiquette faux pas, however, yourefforts could end in disaster.If you are new to Internet marketing, you might equate directemail to direct postal mail. The concepts are very similar; inboth you broadcast a standard message to a large number ofindividuals in hopes of receiving positive responses. To theuninitiated, it is logical to assume you can approach the two inthe same way. It seems like the only difference is the means ofcommunication. If you are thinking this way, STOP! STOP! STOP!Many people perceive unsolicited commercial message (UCE) - spam- differently than junk mail from the postal service. The senderpays for direct mail sent through the postal service. Not so forUCE. Spam on the Internet ties up the recipient's resources byusing storage space, slowing down systems, and sometimes crashingequipment. For this reason and others, many abhor spam. Someassertively condemn spammers. If you spam you will undoubtedly bereported to your ISP and email provider. Depending on thecircumstances, your accounts could be closed and your Web sitemay be shut down. Need I say it? This is NOT the result you arelooking for from your email marketing program.Some email advertisers feel that as long as there are unsubscribeinstructions in the email or they only send one message it isokay to send unsolicited email. A few use never-passedlegislative proposals in their defense. In marketing, perceptionis far closer to reality than loophole rationalizations. Somerecipients are offended whether the unsubscribe phrase is thereor not and they are offended even when they receive only onemessage from you.Different individuals define spam differently. Some consider allforms of UCE or unsolicited commercial postings spam. This meansthat if you send advertisements without prior permission from theindividuals you will get complaints. In all likelihood you willbe reported as a

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 06:35:00 +0000

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The lawsuits resulting from companies failing to enforce e-mail policy and being held responsible for the messages crossing their networks all resulted in catastrophic costs to the enterprise.As with policy enforcement (and encryption, the topic of next week's newsletter), intrusion prevention is paramount to a company's efforts to comply with legislation regarding customer, financial and patient information security. Federal legislation such as HIPAA, Sarbanes-Oxley and GLBA provides for steep financial penalties for corporations which fail to take the necessary steps to ensure information security (up to $250,000 per incident). In addition, potential arrests and criminal charges for company officers, and costly lawsuits from customers and patients should provide all the incentive necessary for companies to do anything possible to protect classified information.A terrifying example of the liability faced by an organization which fails to prevent intrusions happened very recently. On August 1, 2004, a database intrusion occurred through one unsecured computer at the University of California - Berkeley. The intrusion wasn't discovered until August 30, meaning the hackers had a full month of unfettered access to the personal information of as many as 1.4 million disabled and elderly Californians, opening the door to a potentially devastating class action suit by those affected. This incident serves as a disturbing reminder that a single workstation can sacrifice the identities of millions.Reputation Loss of trust from partners and customers due to a company's failure to prevent hackers from accessing their network can be just as destructive as any lawsuit. Failure to prevent intrusions into an e-mail system will leave administrators with few, if any, options after the damage is done. Business partners will be understandably reluctant to share any of their proprietary information, and customers will likely look to your competitors to ensure that their private data is safe. Not surprisingly, most companies will go to great lengths to hide the fact that their systems have been compromised. Over 50% of respondents to the 2004 Computer Crime and Security Survey by the FBI and Computer Security Institute indicated that they did not report system intrusions to law enforcement or legal council because of fear of negative publicity. Of course, if they'd had effective intrusion prevention in the first place, there wouldn't be anything to report.Asset/IP protection The only way to ensure that all information residing on, or accessible through, e-mail servers is protected is to make it completely invisible to hackers and other would-be intruders. While some software-based approaches do serviceable jobs of detecting intrusion attempts and thwarting them when they happen, the mere fact that the hacker knows where the network is provides motivation enough to keep trying to find a way in.When your company's intellectual property is stolen or otherwise compromised, the catastrophic costs can be staggering. According to the 2004 Computer Crime and Security Survey, a total of 269 respondents from U.S. corporations, government agencies, financial institutions, medical institutions and universities reported intellectual property losses totaling $11,460,000 in damages from theft of proprietary information. An unfortunate side note to this statistic: 98% of the survey respondents had firewall protection in place, a revealing testament to the ineffectiveness of stand-alone security components.Get Rid of the Modern-Day MonstersA comprehensive e-mail security approach including elements of anti-spam, anti-virus, policy enforcement, intrusion prevention and encryption is the most effective defense against all external and internal threats. For more information on how to protect your enterprise network from all manner of e-mail threats, download CipherTrust's FREE whitepaper, "Securing the E-Mail Boundary: An Overview of IronMail". The final installment of the Maximizing E-Mail Security ROI series will discuss the issues surrounding encryption of confidential information contained in e-mail messages.About the AuthorCipherTrust is the leader in anti-spam and email security. Learn more by downloading our free whitepaper, "Securing the E-Mail Boundary: An Overview of IronMail"
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noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 06:34:00 +0000

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If the message ispoorly written or you commit a netiquette faux pas, however, yourefforts could end in disaster.If you are new to Internet marketing, you might equate directemail to direct postal mail. The concepts are very similar; inboth you broadcast a standard message to a large number ofindividuals in hopes of receiving positive responses. To theuninitiated, it is logical to assume you can approach the two inthe same way. It seems like the only difference is the means ofcommunication. If you are thinking this way, STOP! STOP! STOP!Many people perceive unsolicited commercial message (UCE) - spam- differently than junk mail from the postal service. The senderpays for direct mail sent through the postal service. Not so forUCE. Spam on the Internet ties up the recipient's resources byusing storage space, slowing down systems, and sometimes crashingequipment. For this reason and others, many abhor spam. Someassertively condemn spammers. If you spam you will undoubtedly bereported to your ISP and email provider. Depending on thecircumstances, your accounts could be closed and your Web sitemay be shut down. Need I say it? This is NOT the result you arelooking for from your email marketing program.Some email advertisers feel that as long as there are unsubscribeinstructions in the email or they only send one message it isokay to send unsolicited email. A few use never-passedlegislative proposals in their defense. In marketing, perceptionis far closer to reality than loophole rationalizations. Somerecipients are offended whether the unsubscribe phrase is thereor not and they are offended even when they receive only onemessage from you.Different individuals define spam differently. Some consider allforms of UCE or unsolicited commercial postings spam. This meansthat if you send advertisements without prior permission from theindividuals you will get complaints. In all likelihood you willbe reported as a spammer. Because service providers generallyhave user agreements that are stricter than current U.S. stateand federal laws, you are likely to be reprimanded, have yoursite shut down, and/or be put on a blacklist if you send out UCE.* Spam/UCE LawAs of this writing there are no U.S. federal laws governing UCE.Some states, however, have laws that regulate UCE. These statesare California, Colorado, Connecticut, Delaware, Idaho, Illinois,Iowa, Louisiana, Maryland, Missouri, North Carolina, Nevada,Ohio, Oklahoma, Pennsylvania, Rhode Island, Tennessee, Utah,Virginia, Washington, and West Virginia. Depending on the state,allowable claims range from $10 per message up to unlimiteddamages. Most state laws allow opt-out procedures. In otherwords, companies can *legally* add a recipient's email to a listwithout his/her knowledge as long as a means of removal isprovided. For details by state, go tohttp://law.spamcon.org/us-laws/index.shtml.International laws are stricter. Seven countries - Austria,Denmark, Finland, Germany, Greece, Italy, and Norway - have opt-in laws. In order to legally send UCE, you must first have therecipient's permission. Other countries have opt- o

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 06:33:00 +0000

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How many email messages were waiting for you when you logged on today? I'll hazarda guess and suggest that it would have been somewhat more than one!A report from the Jupiter organisation estimates that commercial e-mail spending willgrow from $164 million in 1999 to $7.3 billion in 2005 - this represents an estimatedforty-fold increase in e-mail volume.It's also estimated that the average number of commercial e-mail messages that USonline consumers receive per year will increase from 40 in 1999 to over 1,600 in 2005;non-marketing and personal correspondence will more than double from approximately1,750 in 1999 to almost 4,000 in 2005. So it's no exaggeration to say that one of the fastest growing methods ofcommunication is email. In fact, we're in the middle of a communications revolutionand it's ironic that we're once again relying on one of the earliest forms of masscommunication - the written word.Language is a dynamic, living thing and in the past, has been able to keep pace withchanges; so, when electricity was invented (or discovered - depending on your view ofthe world), it was given a name which comes from elektron the Greek word for "amber"and electrum, the Latin word for "amber" - the alloy of gold and silver. In the mid 1600sit was known that rubbing amber or glass would produce a magnetic effect thatattracted light weight materials, threads, dust etc and this was the only known use forelectricity for many years - until that fellow with the kite came along!The first big break-through in rapid mass communication, the telegraph, takes its namefrom two Greek words: tele meaning "far off" and graphein "to write, draw or representby lines". Television is a mix of the Greek tele and Latin visus, past participle of the verb "tosee". Computers were given a name which is derived from the Latin computatio - areckoning, because in the early days, that's all they did.But, as with many phenomena which have burst onto the scene in the last decade, theWorld Wide Web has outstripped our store of words. We've grabbed at a stop-gapsolution and come up with the prefix "E" to describe anything to do with the Internet,so there's e-commerce, e-books and e-mail. Since e-mail is here to stay, now is the time to come up with some sensible terms todescribe it - let's start

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 06:01:00 +0000

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President ever to have his own email address: president@whitehouse.gov Though the technology and speed of the Internet has constantly changed throughout the last 30 years, one thing has not changed, the popularity of email. "Email is one of the 'Killer Apps' of the computer world. Email is the most successful communications technology since the television, and in a few years will even surpass that. There are currently more than 891 million email accounts in use Worldwide and 440 million in the U.S. alone - with an average of more than 4 email accounts per person." (Messaging Today - 2000 Electronic Mailbox Report - Feb. 21, 2001)The top providers for email service in the world today are Hotmail (with 86 million users), Yahoo (with 53 million users) and AOL (with 30 million users).Email has become so popular that in 1998, Hollywood made a movie about two people who used email to get to know one another and fall in love. Tom Hanks and Meg Ryan starred in the hit movie "You've Got Mail," named for the most cherished voice message on the AOL service.http://youvegotmail.warnerbros.com/Statistics show that the majority of people check their email first before they do anything else. In fact, people spend the vast majority of their time online reading and answering emails. While managing multiple email accounts might seem like the biggest challenge facing Internet users today, it is not. The biggest challenge is having one computer and a household full of people who want to check their email. I run a business online, but if I do not give the computer up to my wife once in awhile, I would not want to live in my house anymore. Remember when AOL decided to give their customers seven accounts so that everyone in the family could have their own email address and profile? At first it seemed like a good idea... Then it started... Now you have four people standing behind you begging to check their email! And the joy of AOL, you have to log off of one account to check email from another account. What a bear.The good news is that as with the progression of the Internet over the last 30 years, new technological breakthroughs are always improving our lives. In the last few years, email notification systems have come into being. Email Notification software enables you to check multiple email accounts through one handy little application. In the early days of email notification software, the interfaces were clumsy and difficult to use. This may explain why less than one half of one percent of the net population has ever downloaded one of these applications. If you were to total up number of downloads for email notification software on CNET, ZDNet, and TUCOWS combined, it would not be surprising if the total did not exceed 500,000 downloads in the last five years.Most people do not even realize that applications like this exist. What is more, people who have heard about them often assume that only a computer guru would be knowledgeable enough to set it up. Maybe that was the case... in the old d

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The new challenge for the enterprise is to determine where and how to implement these new solutions to ensure compliance with new regulations. Understanding how each regulation affects e-mail security and delivery is important to understanding the pressures all IT managers will be under in the months and years to come. E-mail Security Issues for Sarbanes-OxleyThe Sarbanes-Oxley Act of 2002 took effect in June of 2004 and requires CEOs, CFOs, independent auditors and audit committees to certify the accuracy, confidentiality, privacy and integrity of financial statements -- and the effectiveness of internal controls and procedures for financial reporting and disclosures. The most relevant sections of Sarbanes-Oxley to e-mail security are sections 404 and 802. Section 404 deals with internal controls, and requires organizations to implement controls over the release of information to individuals or organizations outside the companys network. Section 802 addresses records management, and how long and in what manner documents (including e-mail) should be retained. Sarbanes-Oxley does not detail specific steps organizations should take to comply with these regulations. Rather, it requires that companies implement programs that ensure the secure flow of information, and then to be able to document the success and deficiencies of those programs. There exist some programs that are commonly used as a basis for implementation.Corporations and business partners of companies affected by Sarbanes-Oxley, are required to ensure that sensitive information remains secure. Similar to HIPAA solutions, Insider information should not be accessible outside of the perimeter of a companys network. Encryption policies should be enforced whether a busy executive remembers to encrypt a message or not. Rogue employees should not be capable of transmitting sensitive financial information outside the network. Detailed reports should be available to auditors showing how the system has successfully protected the network and archived relevant communications. All of this can be handled swiftly with an e-mail governance policy and a central implementation mechanism. Without a mechanism in place, these requirements create a tangled web of complicated transactions and increased risk.Unlike HIPAA, however, Sarbanes-Oxley often creates a need for organizations to prevent end-user encryption of information because encrypted information cannot be filtered for inappropriate content or trade secrets as it moves through the e-mail servers and onto the Internet. E-mails should be sent to the server as clear-text, and only once the content has been cleared for release should it be encrypted according to the organizations policies.The need to enforce centralized content policies, as well as the need to provide detailed reports to audit committees, requires server-level control and administration. The servers should be flexible in terms of encryption technology in order to maximize the utility of e-mail, while at the same time the network should be defended from external attacks E-mail Security Issues for HIPAAThe Health Insurance Portability and Accountability Act (HIPAA) came into effect on April 21, 2003. The act is designed to protect the

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 03:44:00 +0000

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For instance, a 10% increase in spam volume will result in 10% higher costs. Catastrophic costs, on the other hand, are "one-and-done" losses that are intermittent but categorically high when they occur. An example of a catastrophic cost would be a single security breach that allowed theft of proprietary intellectual property, causing millions of dollars in losses. In general, failure to prevent e-mail intrusions will result in expenditures that qualify as catastrophic. LiabilityLast week's IronMail Insider discussed the costs associated with allowing inappropriate material to cross the enterprise gateway or pass between workstations. The lawsuits resulting from companies failing to enforce e-mail policy and being held responsible for the messages crossing their networks all resulted in catastrophic costs to the enterprise.As with policy enforcement (and encryption, the topic of next week's newsletter), intrusion prevention is paramount to a company's efforts to comply with legislation regarding customer, financial and patient information security. Federal legislation such as HIPAA, Sarbanes-Oxley and GLBA provides for steep financial penalties for corporations which fail to take the necessary steps to ensure information security (up to $250,000 per incident). In addition, potential arrests and criminal charges for company officers, and costly lawsuits from customers and patients should provide all the incentive necessary for companies to do anything possible to protect classified information.A terrifying example of the liability faced by an organization which fails to prevent intrusions happened very recently. On August 1, 2004, a database intrusion occurred through one unsecured computer at the University of California - Berkeley. The intrusion wasn't discovered until August 30, meaning the hackers had a full month of unfettered access to the personal information of as many as 1.4 million disabled and elderly Californians, opening the door to a potentially devastating class action suit by those affected. This incident serves as a disturbing reminder that a single workstation can sacrifice the identities of millions.Reputation Loss of trust from partners and customers due to a company's failure to prevent hackers from accessing their network can be just as destructive as any lawsuit. Failure to prevent intrusions into an e-mail system will leave administrators with few, if any, options after the damage is done. Business partners will be understandably reluctant to share any of their proprietary information, and customers will likely look to your competitors to ensure that their private data is safe. Not surprisingly, most companies will go to great lengths to hide the fact that their systems have been compromised. Over 50% of respondents to the 2004 Computer Crime and Security Survey by the FBI and Computer Security Institute indicated that they did not report system intrusions to law enforcement or legal council because of fear of negative publicity. Of course, if they'd had effective intrusion prevention in the first place, there wouldn't be anything to report.Asset/IP protection The only way to ensure that all information residing on, or accessible through, e-mail servers is protected is to make it completely invisible to hackers and other would-be intruders. While some software-based approaches do serviceable jobs of detecting intrusion attempts and thwarting them when they happen, the mere fact that the hacker knows where the network is provides motivation enough to keep trying to find a way in.When your company's intellectual property is stolen or otherwise compromised, the catastrophic costs can be staggering. According to the 2004 Computer Crime and Security Survey, a total of 269 respondents from U.S. corporations, government agencies, financial institutions, medical institutions and universities reported intellectual property losses totaling $11,460,000 in damages from theft of proprietary information. An unfortunate side note to this statistic: 98% of the survey respondents had firewall protection in place, a revealing testament to the ineffectiveness of stand-alone security components.Get Rid of the Modern-Day MonstersA comprehensive e-mail security approach including elements of anti-spam, anti-virus, policy enforcement, intrusion

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 03:44:00 +0000

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If you are thinking this way, STOP! STOP! STOP!Many people perceive unsolicited commercial message (UCE) - spam- differently than junk mail from the postal service. The senderpays for direct mail sent through the postal service. Not so forUCE. Spam on the Internet ties up the recipient's resources byusing storage space, slowing down systems, and sometimes crashingequipment. For this reason and others, many abhor spam. Someassertively condemn spammers. If you spam you will undoubtedly bereported to your ISP and email provider. Depending on thecircumstances, your accounts could be closed and your Web sitemay be shut down. Need I say it? This is NOT the result you arelooking for from your email marketing program.Some email advertisers feel that as long as there are unsubscribeinstructions in the email or they only send one message it isokay to send unsolicited email. A few use never-passedlegislative proposals in their defense. In marketing, perceptionis far closer to reality than loophole rationalizations. Somerecipients are offended whether the unsubscribe phrase is thereor not and they are offended even when they receive only onemessage from you.Different individuals define spam differently. Some consider allforms of UCE or unsolicited commercial postings spam. This meansthat if you send advertisements without prior permission from theindividuals you will get complaints. In all likelihood you willbe reported as a spammer. Because service providers generallyhave user agreements that are stricter than current U.S. stateand federal laws, you are likely to be reprimanded, have yoursite shut down, and/or be put on a blacklist if you send out UCE.* Spam/UCE LawAs of this writing there are no U.S. federal laws governing UCE.Some states, however, have laws that regulate UCE. These statesare California, Colorado, Connecticut, Delaware, Idaho, Illinois,Iowa, Louisiana, Maryland, Missouri, North Carolina, Nevada,Ohio, Oklahoma, Pennsylvania, Rhode Island, Tennessee, Utah,Virginia, Washington, and West Virginia. Depending on the state,allowable claims range from $10 per message up to unlimiteddamages. Most state laws allow opt-out procedures. In otherwords, companies can *legally* add a recipient's email to a listwithout his/her knowledge as long as a means of removal isprovided. For details by state, go tohttp://law.spamcon.org/us-laws/index.shtml.International laws are stricter. Seven countries - Austria,Denmark, Finland, Germany, Greece, Italy, and Norway - have opt-in laws. In order to legally send UCE, you must first have therecipient's permission. Other countries have opt- out directivesor pending legislation. EuroCAUCE provide details athttp://www.euro.cauce.org/en/countries/index.html.Worldwide, there is much discussion about UCE and laws arechanging quickly. There are several sites you can monitor fordetails about UCE. These include the SpamCon Foundation(law.spamcon.org), the Coalition Against Unsolicited CommercialEmail (CAUCE, www.cauce.org), and the spam section of The OpenDirectory Project (dmoz.org/Computers/Internet/Abuse/Spam).* More Email Marketing ResourcesSpamCon Help for Email Marketers:http://www.spamcon.org/marketers/index.shtmlSpamCon Links to Blacklists:http://www.spamcon.org/directories/shared-blacklists.shtmlWebSiteMarketingPlan.com Links to Email Advertising Resourceshttp://www.websitemarketingplan.com/sr10.htmWilson Internet Links to Email Advertising Articleshttp://www.wilsonweb.com/cat/cat.cfm?page=1&subcat=me_Email- Gen About the AuthorBobette Kyle is author of "How Much For Just the Spider?Strategic Web Site Marketing." She used techniques detailed inthe book to bring her own site, WebSiteMarketingPlan.com, from aranking of 17 million to 59 thousand+ in less than four months.http://www.WebSit

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 02:56:00 +0000

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Determining E-mail Security ROIWhen attempting to extract meaningful hard-cost data to evaluate e-mail security ROI, damages can be broken into two categories: Ongoing or Catastrophic. Ongoing costs tend to occur continually and increase in scale. For instance, a 10% increase in spam volume will result in 10% higher costs. Catastrophic costs, on the other hand, are "one-and-done" losses that are intermittent but categorically high when they occur. An example of a catastrophic cost would be a single security breach that allowed theft of proprietary intellectual property, causing millions of dollars in losses. In general, failure to prevent e-mail intrusions will result in expenditures that qualify as catastrophic. LiabilityLast week's IronMail Insider discussed the costs associated with allowing inappropriate material to cross the enterprise gateway or pass between workstations. The lawsuits resulting from companies failing to enforce e-mail policy and being held responsible for the messages crossing their networks all resulted in catastrophic costs to the enterprise.As with policy enforcement (and encryption, the topic of next week's newsletter), intrusion prevention is paramount to a company's efforts to comply with legislation regarding customer, financial and patient information security. Federal legislation such as HIPAA, Sarbanes-Oxley and GLBA provides for steep financial penalties for corporations which fail to take the necessary steps to ensure information security (up to $250,000 per incident). In addition, potential arrests and criminal charges for company officers, and costly lawsuits from customers and patients should provide all the incentive necessary for companies to do anything possible to protect classified information.A terrifying example of the liability faced by an organization which fails to prevent intrusions happened very recently. On August 1, 2004, a database intrusion occurred through one unsecured computer at the University of California - Berkeley. The intrusion wasn't discovered until August 30, meaning the hackers had a full month of unfettered access to the personal information of as many as 1.4 million disabled and elderly Californians, opening the door to a potentially devastating class action suit by those affected. This incident serves as a disturbing reminder that a single workstation can sacrifice the identities of millions.Reputation Loss of trust from partners and customers due to a company's failure to prevent hackers from accessing their network can be just as destructive as any lawsuit. Failure to prevent intrusions into an e-mail system will leave administrators with few, if any, options after the damage is done. Business partners will be understandably reluctant to share any of their proprietary information, and customers will likely look to your competitors to ensure that their private data is safe. Not surprisingly, most companies will go to great lengths to hide the fact that their systems have been compromised. Over 50% of respondents to the 2004 Computer Crime and Security Survey by the FBI and Computer Security Institute indicated that they did not report system intrusions to law enforcement or legal council because of fear of negative publicity. Of course, if they'd had effective intrusion prevention in the first place, there wouldn't be anything to report.Ass

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 02:00:00 +0000

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The servers should be flexible in terms of encryption technology in order to maximize the utility of e-mail, while at the same time the network should be defended from external attacks E-mail Security Issues for HIPAAThe Health Insurance Portability and Accountability Act (HIPAA) came into effect on April 21, 2003. The act is designed to protect the confidentiality, integrity, and availability of Protected Health Information (PHI) for individuals. PHI is defined as information that includes any individually identifiable health information. Healthcare organizations that must comply with HIPAA regulations are known as Covered Entities (CEs). CEs include hospitals, insurance providers, employer health plans, physicians, business partners, and contractors working with healthcare providers.The primary rule within HIPAA that affects e-mail is the Security Rule. Exposed PHI within e-mail is considered a risk that will surface during a HIPAA risk assessment. Covered Entities are required to perform a HIPAA risk assessment and then to adopt appropriate safeguards depending upon the outcome of the assessments they perform. Healthcare organizations have reacted to the new rule in a variety of ways, and with varying degrees of effectiveness. The efficiency of e-mail offers an attractive means to transmit healthcare information from one organization to another; however the need to secure each transmission of PHI has created complications as secure e-mail solutions are new and not fully implemented at many sites that transmit and store PHI. Many encryption technologies require the user to become familiar with the use of plug-ins and other specialized client-side encryption software. Encryption keys must be securely traded between partners, patients, providers, and other network members. More and more employees are involved in transmitting PHI over the internet now than ever before. The increase in the number of employees transmitting PHI has caused administrative costs to increase as the need to train employees in proper use of encryption technologies also increases. As the complexity increases, so does the probability that not all e-mail containing PHI will be encrypted. Doctors, who are always pressed for time, may not take the extra few minutes required to encrypt an e-mail. The clerk handling outbound messages for a nurse may not understand which information requires encryption and which does not. Furthermore, many healthcare administration workers have not been trained on the identification of PHI and subsequent proper handling. The uncertainties and potential liabilities have led some organizations to go so far as to outlaw all PHI in e-mail. Instead of solving the problem, however, these decisions generally force employees to find alternative, and usually insecure, methods of transmitting PHI via e-mail in order to accomplish their jobs. This leaves organizations vulnerable to lawsuits based, at best, on non-compliance with HIPAA and, at worst, exposed PHI. The liability is tremendous leading many insurance providers to be extremely hesitant to provide coverage in the IT space unless sound security practices and compliance can be proven.The same problems arise with client-based encryption technologies that require the user to be trained or to take extra time to accomplish his or her task. The effect is an increase in likelihood that PHI will be transmitted through an insecure channel as rushed or untrained employees break policies set up to protect information.Another issue faced by organizations is a lack of technological standards. Some organizations may be employing technologies such as S/MIME or PGP encryption, while others utilize secure connection technologies such as TLS or HTTPS. The effect is that any two organizations, each complying with HIPAA regulations in their own way, may be unable to communicate electronically due to a lack of standardization within the industry.The solution to each of these issues is to move the encryption responsibility from the individual user to a specialized server, and to utilize a system that can select from a number of encryption technologies depending on the recipients technological capabilities. The server should be capable of applying encryption policies based on heuristics determined by the security officer, administrator, or business rules. Individual users should be able to specify that a message be encrypted, but the encryption should automatically be applied where appropriate regardless of user involvement.Beyond encryption issues, CE's need to maintain system integrity, and availability of information. At all times, the network should not be at risk of downtime due to hacking attempts, Denial of Service (DOS) attacks, spam attacks, phishing, social engineering, or viruses. E-mail Security Issues for Graham-Leach-Bliley ActThe Graham-Leach-Bliley Act (GLBA) was signed by Bill Clinton in 1999 and made fully effective on July 1, 2001. GLBA requires financial institutions, partners and contractors to protect consumers private financial information. It is similar in purpose to the HIPAA regulations governing the use and transmission of information in the healthcare industry. It also imposes many of the same challenges on the financial industry as those faced by the healthcare industry.As with organizations affected by HIPAA and Sarbanes-Oxley regulations, financial institutions are faced with the need to protect confidential data, comply with regulations, keep the network operational and secure, and operate on a budget. The consequences of a failure to perform in any of these areas could result in imprisonment of company officers and fines. It could also have devastating effects on the business itself potentially causing existing and potential customers to lose faith in the companys ability to service their financial needs.As with healthcare organizations and corporate entities, the need to establish centralized policy-based governance over the transmission, encryption, and archival of sensitive information requires a secure server-based solution. The solution should be capable of interfacing with all of an organizations business partners regardless of the partners technological capabilities, and it should be transparent to the user in order to maximize the efficiency and utility of e-mail and encourage adoption of acceptable means of corporate communication.ConclusionThe trend is clearly in the direction of more complex security regulations and an increasing conc

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 02:00:00 +0000

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aol com aol mail Index"You've Got Mail"05/09/05
by Bob Osgoodby
For the last 30 years, the most popular computer application on the Internet has been email. 30 Years? Yes. The first email application was built in 1971 and upgraded in 1972. With the upgrade, email became a widely used and really popular computer application. But, 30 years? Yes indeed. Don't take my word for it, check out "Hobbes' Internet Timeline - the Definitive ARPAnet and Internet History" at:http://www.zakon.org/robert/Internet imeline/Granted, most of us had never heard much if anything at all about the Internet until the mid 1990's. The world's first Internet "browser" was released in 1993, it was called Mosaic. Until the release of Mosaic, the net was strictly for nerds, government employees and university's. The net was restricted to command line use of email, document storage and databases. With the release of Mosaic, the web finally had a visual interface. 1993 was year that the flood gates began to open. With Mosaic coming online, the White House finally got its own domain at: http://www.WhiteHouse.gov and Bill Clinton became the first U.S. President ever to have his own email address: president@whitehouse.gov Though the technology and speed of the Internet has constantly changed th

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 01:27:00 +0000

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An example of a catastrophic cost would be a single security breach that allowed theft of proprietary intellectual property, causing millions of dollars in losses. In general, failure to prevent e-mail intrusions will result in expenditures that qualify as catastrophic. LiabilityLast week's IronMail Insider discussed the costs associated with allowing inappropriate material to cross the enterprise gateway or pass between workstations. The lawsuits resulting from companies failing to enforce e-mail policy and being held responsible for the messages crossing their networks all resulted in catastrophic costs to the enterprise.As with policy enforcement (and encryption, the topic of next week's newsletter), intrusion prevention is paramount to a company's efforts to comply with legislation regarding customer, financial and patient information security. Federal legislation such as HIPAA, Sarbanes-Oxley and GLBA provides for steep financial penalties for corporations which fail to take the necessary steps to ensure information security (up to $250,000 per incident). In addition, potential arrests and criminal charges for company officers, and costly lawsuits from customers and patients should provide all the incentive necessary for companies to do anything possible to protect classified information.A terrifying example of the liability faced by an organization which fails to prevent intrusions happened very recently. On August 1, 2004, a database intrusion occurred through one unsecured computer at the University of California - Berkeley. The intrusion wasn't discovered until August 30, meaning the hackers had a full month of unfettered access to the personal information of as many as 1.4 million disabled and elderly Californians, opening the door to a potentially devastating class action suit by those affected. This incident serves as a disturbing reminder that a single workstation can sacrifice the identities of millions.Reputation Loss of trust from partners and customers due to a company's failure to prevent hackers from accessing their network can be just as destructive as any lawsuit. Failure to prevent intrusions into an e-mail system will leave administrators with few, if any, options after the damage is done. Business partners will be understandably reluctant to share any of their proprietary information, and customers will likely look to your competitors to ensure that their private data is safe. Not surprisingly, most companies will go to great lengths to hide the fact that their systems have been compromised. Over 50% of respondents to the 2004 Computer Crime and Security Survey by the FBI and Computer Security Institute indicated that they did not report system intrusions to law enforcement or legal council because of fear of negative publicity. Of course, if they'd had effective intrusion prevention in the first place, there wouldn't be anything to report.Asset/IP protection The only way to ensure that all information residing on, or accessible through, e-mail servers is protected is to make it completely invisible to hackers and other would-be intruders. While some software-based approaches do serviceable jobs of detecting intrusion attempts and thwarting them when they happen, the mere fact that the hacker knows where the network is provides motivation enough to keep trying to find a way in.When your company's intellectual property is stolen or otherwise compromised, the catastrophic costs can be staggering. According to the 2004 Computer Crime and Security Survey, a total of 269 respondents from U.S. corporations, government agencies, financial institutions, medical institutions and universities reported intellectual property losses totaling $11,460,000 in damages from theft of proprietary information. An unfortunate side note to this statistic: 98% of the survey respondents had firewall protection in place, a revealing testament to the ineffectiveness of stand-alone security components.Get Rid of the Modern-Day MonstersA comprehensive e-mail security approach including elements of anti-spam, anti-virus, policy enforcement, intrusion prevention and encryption is the most effective defense against all external and internal threats. For more information on how to protect your enterprise network from all manner of e-mail threats, download CipherTrust's FREE whitepaper, "Securing the E-Mail Boundary: An Overview of IronMail". The final installment of the Maximizing E-Mail Security ROI series will discuss the issues surrounding encryption of confidential information contained in e-mail messages.About the AuthorCipherTrust is the leader in

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noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 01:26:00 +0000

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The concepts are very similar; inboth you broadcast a standard message to a large number ofindividuals in hopes of receiving positive responses. To theuninitiated, it is logical to assume you can approach the two inthe same way. It seems like the only difference is the means ofcommunication. If you are thinking this way, STOP! STOP! STOP!Many people perceive unsolicited commercial message (UCE) - spam- differently than junk mail from the postal service. The senderpays for direct mail sent through the postal service. Not so forUCE. Spam on the Internet ties up the recipient's resources byusing storage space, slowing down systems, and sometimes crashingequipment. For this reason and others, many abhor spam. Someassertively condemn spammers. If you spam you will undoubtedly bereported to your ISP and email provider. Depending on thecircumstances, your accounts could be closed and your Web sitemay be shut down. Need I say it? This is NOT the result you arelooking for from your email marketing program.Some email advertisers feel that as long as there are unsubscribeinstructions in the email or they only send one message it isokay to send unsolicited email. A few use never-passedlegislative proposals in their defense. In marketing, perceptionis far closer to reality than loophole rationalizations. Somerecipients are offended whether the unsubscribe phrase is thereor not and they are offended even when they receive only onemessage from you.Different individuals define spam differently. Some consider allforms of UCE or unsolicited commercial postings spam. This meansthat if you send advertisements without prior permission from theindividuals you will get complaints. In all likelihood you willbe reported as a spammer. Because service providers generallyhave user agreements that are stricter than current U.S. stateand federal laws, you are likely to be reprimanded, have yoursite shut down, and/or be put on a blacklist if you send out UCE.* Spam/UCE LawAs of this writing there are no U.S. federal laws governing UCE.Some states, however, have laws that regulate UCE. These statesare California, Colorado, Connecticut, Delaware, Idaho, Illinois,Iowa, Louisiana, Maryland, Missouri, North Carolina, Nevada,Ohio, Oklahoma, Pennsylvania, Rhode Island, Tennessee, Utah,Virginia, Washington, and West Virginia. Depending on the state,allowable claims range from $10 per message up to unlimiteddamages. Most state laws allow opt-out procedures. In otherwords, companies can *legally* add a recipient's email to a listwithout his/her knowledge as long as a means of removal isprovided. For details by state, go tohttp://law.spamcon.org/us-laws/index.shtml.International laws are stricter. Seven countries - Austria,Denmark, Finland, Germany, Greece, Italy, and Norway - have opt-in laws. In order to legally send UCE, you must first have therecipient's permission. Other countries have opt- out directivesor pending legislation. EuroCAUCE provide details athttp://www.euro.cauce.org/en/countries/index.html.Worldwide, there is much discussion about UCE and laws arechanging quickly. There are several sites you can monitor fordetails about UCE. These include the SpamCon Foundation(law.spamcon.org), the Coalition Ag

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 00:48:00 +0000

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International rings of hackers, many backed by funds from organized crime groups, are the new monsters hiding under your bed-only now they'll attack in broad daylight. They've realized that there's money to be made by breaking into your network-lots of money-and they want their "fair share." They have advanced degrees, financial motivation and plenty of time to figure out ways around software-based e-mail intrusion "solutions" (yes, even the really, really expensive one you just installed-sorry). Once hackers have discovered a way into your network, all bets are off. They have access to any information residing on your servers, including your customer database, employee personnel files, bank account numbers and proprietary product information. They can run denial-of-service attacks to take down mail servers and disrupt your work environment. They can hijack your servers and use them as "spam cannons," sending millions of fraudulent e-mails purporting to be from your company. In short, they can do whatever they want.This week's newsletter will identify the specific dangers posed by network intrusions and explain how keeping these new monsters from stealing the digital lifeblood of your enterprise can ensure that your investment in network security is handsomely rewarded. Determining E-mail Security ROIWhen attempting to extract meaningful hard-cost data to evaluate e-mail security ROI, damages can be broken into two categories: Ongoing or Catastrophic. Ongoing costs tend to occur continually and increase in scale. For instance, a 10% increase in spam volume will result in 10% higher costs. Catastrophic costs, on the other hand, are "one-and-done" losses that are intermittent but categorically high when they occur. An example of a catastrophic cost would be a single security breach that allowed theft of proprietary intellectual property, causing millions of dollars in losses. In general, failure to prevent e-mail intrusions will result in expenditures that qualify as catastrophic. LiabilityLast week's IronMail Insider discussed the costs associated with allowing inappropriate material to cross the enterprise gateway or pass between workstations. The lawsuits resulting from companies failing to enforce e-mail policy and being held responsible for the messages crossing their networks all resulted in catastrophic costs to the enterprise.As with policy enforcement (and encryption, the topic of next week

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 00:48:00 +0000

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Email has become so popular that in 1998, Hollywood made a movie about two people who used email to get to know one another and fall in love. Tom Hanks and Meg Ryan starred in the hit movie "You've Got Mail," named for the most cherished voice message on the AOL service.http://youvegotmail.warnerbros.com/Statistics show that the majority of people check their email first before they do anything else. In fact, people spend the vast majority of their time online reading and answering emails. While managing multiple email accounts might seem like the biggest challenge facing Internet users today, it is not. The biggest challenge is having one computer and a household full of people who want to check their email. I run a business online, but if I do not give the computer up to my wife once in awhile, I would not want to live in my house anymore. Remember when AOL decided to give their customers seven accounts so that everyone in the family could have their own email address and profile? At first it seemed like a good idea... Then it started... Now you have four people standing behind you begging to check their email! And the joy of AOL, you have to log off of one account to check email from another account. What a bear.The good news is that as with the progression of the Internet over the last 30 years, new technological breakthroughs are always improving our lives. In the last few years, email notification systems have come into being. Email Notification software enables you to check multiple email accounts through one handy little application. In the early days of email notification software, the interfaces were clumsy and difficult to use. This may explain why less than one half of one percent of the net population has ever downloaded one of these applications. If you were to total up number of downloads for email notification software on CNET, ZDNet, and TUCOWS combined, it would not be surprising if the total did not exceed 500,000 downloads in the last five years.Most people do not even realize that applications like this exist. What is more, people who have heard about them often assume that only a computer guru would be knowledgeable enough to set it up. Maybe that was the case... in the old days, but certainly not today. Today, we have available to us a program called ePrompter (http://www.eprompter.com?ep2) which is a Free email retrieval and notification utility that automatically checks up to eight password protected email accounts for AOL, AltaVista, Earthlink, Email.com, Hotmail, Juno, Lycos, Mail.com, Mindspring, Netscape, POP3, Rediffmail, USA, Yahoo, ZDNetOneBox and hundreds of other email domains --- all at the same time. ePrompter is great. I do not have to let my wife or the kids have the computer to check their email anymore. I can keep my ePrompter open and show them that there is nothing there for them to check. I do not even have to log off of my primary AOL account to check the email inside of another AOL account. ePrompter painlessly handles the details for me.What is more, I can watch the rotating tray icon down by my clock, which keeps me appraised of how many emails are in each account by their individual color coded icons. The icon rotates every few seconds telling me how many emails sit in each account I have programmed into my system. ePrompter even has a screen saver that keeps tabs on my email accounts with the color coded images tha

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 00:01:00 +0000

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In the mid 1600sit was known that rubbing amber or glass would produce a magnetic effect thatattracted light weight materials, threads, dust etc and this was the only known use forelectricity for many years - until that fellow with the kite came along!The first big break-through in rapid mass communication, the telegraph, takes its namefrom two Greek words: tele meaning "far off" and graphein "to write, draw or representby lines". Television is a mix of the Greek tele and Latin visus, past participle of the verb "tosee". Computers were given a name which is derived from the Latin computatio - areckoning, because in the early days, that's all they did.But, as with many phenomena which have burst onto the scene in the last decade, theWorld Wide Web has outstripped our store of words. We've grabbed at a stop-gapsolution and come up with the prefix "E" to describe anything to do with the Internet,so there's e-commerce, e-books and e-mail. Since e-mail is here to stay, now is the time to come up with some sensible terms todescribe it - let's start sending each other e-notes - that's a quick and efficient term todescribe a quick and efficient method of communication!Just because we're using a system that is fast, doesn't mean that we have to becomelazy in our use of language. Because it's so easy to send an e-note to one person or athousand people, the temptation is to treat e-mail more as if it's a note on the fridgedoor, than as a legitimate, serious form of communication.You scribble a note to stick on the fridge door to tell your kids to feed the dog beforethey go to music lessons:Feed Spot be4 u go xxxx MumYour daughter leaves a note that she's gone next door to do her homework:At Kath's - hist test 2morrow - ugh! SeeyaWe know what these messages mean, but they're hardly the sort of thing you wantanyone outside the family to see and yet, every day thousands - millions - ofmessages just like this are flying through cyberspace! Messages that use symbols,numbers and abbreviations to convey complex ideas and thoughts.Need info on midi sites pronto. Pls send all URLs 2 me. IMHO best site on web is here.com Wish I had their hits LOLMe too ;) Not everyone is familiar with the use of abbreviations, symbols and 'emoticons' and it'svery easy to miss subtleties of meaning. E-mail IS a legitimate form of communicationthese days - and there are a number of conventions that have emerged to govern itsuse. Read about how to avoid costly and embarrassing mistakes in your e-mail.The Internet has made it possible for us to communicate with people from all over theworld - and the only way those people can form an opinion about us, is by looking atthe way we write. If you feel that you could do with a refresher course in writing, or justa few tips to improve your expression, then visit http://www.write101.com and spendsome time reading the free articles on site. About the AuthorJennifer Stewart began offering professionalwriting services and now has clients from around the globe. Any writing needs can bemet, including web pages, press releases, advertising material, business reports,content for autoresponders, technical booklets and articles for newsletters.Visit http://www.write101.com for more details or subscribe tofree Writing Tips http://www.onelist.com/subscribe/WritingTipsHome | Site Map | aol com aol mail | goldenprize

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The first email application was built in 1971 and upgraded in 1972. With the upgrade, email became a widely used and really popular computer application. But, 30 years? Yes indeed. Don't take my word for it, check out "Hobbes' Internet Timeline - the Definitive ARPAnet and Internet History" at:http://www.zakon.org/robert/Internet imeline/Granted, most of us had never heard much if anything at all about the Internet until the mid 1990's. The world's first Internet "browser" was released in 1993, it was called Mosaic. Until the release of Mosaic, the net was strictly for nerds, government employees and university's. The net was restricted to command line use of email, document storage and databases. With the release of Mosaic, the web finally had a visual interface. 1993 was year that the flood gates began to open. With Mosaic coming online, the White House finally got its own domain at: http://www.WhiteHouse.gov and Bill Clinton became the first U.S. President ever to have his own email address: president@whitehouse.gov Though the technology and speed of the Internet has constantly changed throughout the last 30 years, one thing has not changed, the popularity of email. "Email is one of the 'Killer Apps' of the computer world. Email is the most successful communications technology since the television, and in a few years will even surpass that. There are currently more than 891 million email accounts in use Worldwide and 440 million in the U.S. alone - with an average of more than 4 email accounts per person." (Messaging Today - 2000 Electronic Mailbox Report - Feb. 21, 2001)The top providers for email service in the world today are Hotmail (with 86 million users), Yahoo (with 53 million users) and AOL (with 30 million users).Email has become so popular that in 1998, Hollywood made a movie about two people who used email to get to know one another and fall in love. Tom Hanks and Meg Ryan starred i

noreply@blogger.com (Keith Baxter) — Tue, 10 May 2005 00:00:00 +0000

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aol com aol mail Index"You've Got Mail"05/09/05
by Bob Osgoodby
For the last 30 years, the most popular computer application on the Internet has been email. 30 Years? Yes. The first email application was built in 1971 and upgraded in 1972. With the upgrade, email became a widely used and really popular computer application. But, 30 years? Yes indeed. Don't take my word for it, check out "Hobbes' Internet Timeline - the Definitive ARPAnet and Internet History" at:http://www.zakon.org/robert/Internet imeline/Granted, most of us had never heard much if anything at all about the Internet until the mid 1990's. The world

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aol com aol mail Index"You've Got Mail"05/09/05
by Bob Osgoodby
For the last 30 years, the most popular computer application on the Internet has been email. 30 Years? Yes. The first email application was built in 1971 and upgraded in 1972. With the upgrade, email became a widely used and really popular computer application. But, 30 years? Yes indeed. Don't take my word for it, check out "Hobbes' Internet Timeline - the Definitive ARPAnet and Internet History" at:http://www.zakon.org/robert/Internet imeline/Granted, most of us had never heard much if anything at all about the Internet until the mid 1990's. The world's first Internet "browser" was released in 1993, it was called Mosaic. Until the release of Mosaic, the net was strictly for nerds, government employees and university's. The net was restricted to command line use of email, document storage and database

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Estimates of the number